Condition documentation for art handlers

The dossier writes itself.

Photograph the piece, tap to pin every flaw, and hand the insurer a timestamped condition dossier. Built for white-glove art and antique handlers.

Try the live demo How it works
No signup. Sample record included. Works on the warehouse floor.
Interactive demotap the painting

Step 1. Tap anywhere on the artwork to drop a condition pin.

Condition dossier — auto-assembled

ObjectHarbor at Dusk, E. Marchetti 1962
Findings0 documented
EvidenceTimestamped pins + photos
Chain of custodyReceiving to exam room logged

The claim you can't prove is the claim you lose.

A $52,000 painting arrives with a hairline scratch. Was it there at receiving, or did it happen in your truck? Without timestamped evidence, the handler pays.

"The insurer asked for our condition report. We sent phone photos and a spreadsheet."

Every independent handler knows this moment. Paper forms get lost. Phone photos have no structure. Spreadsheets don't convince adjusters. Purpose-built condition software exists for museums with six-figure budgets, not for the two-truck white-glove shop.

Provenance is the version built for you: warehouse-floor fast, insurer-serious output.

How it works

1

Register the piece

Title, artist, value, owner. Thirty seconds at the receiving dock.

2

Photograph and tap

Shoot front, back, and details. Tap each flaw to drop a numbered pin with severity and notes.

3

Hand over the dossier

One tap assembles the timestamped condition report, chain of custody, and climate log. Print or save as PDF.

Tap-to-annotate pins

Numbered, draggable, severity-coded. Before/after wipe comparison for receiving vs. delivery.

Chain of custody

Every hand-off logged with handler, location, and timestamp.

Climate log

Temperature and humidity readings tied to the record, not a separate notebook.

Collectible-ready

Paintings, watches, wine, instruments, classic cars. Same workflow, any valuable in transit or storage.

Honest pricing

Per company, per month. No per-piece fees, no per-user seats.

Solo

$80
per month
  • 1 handler account
  • Unlimited artworks and pins
  • Condition dossiers (PDF)
  • Chain of custody + climate log
Start with the demo
Most handlers

Crew

$150
per month
  • Up to 5 handlers
  • Everything in Solo
  • Before/after comparison views
  • Client-facing dossier links
Start with the demo

Questions

Do I need special hardware?
No. It runs in the browser on the phone or tablet your crew already carries. Photos come from the camera or library.
Will insurers accept the dossier?
The dossier is built for that moment: timestamped photos, numbered findings with severity, chain of custody, and climate readings in one printable document. It gives the adjuster structured evidence instead of a photo dump.
We handle more than paintings.
The workflow is the same for watches, wine collections, instruments, classic cars, and other collectibles: register, photograph, pin the flaws, export the evidence.
What about our existing records?
Import and export are built in. Your records back up to a portable JSON file you own.
Is my clients' data private?
Records live on your device. Nothing is uploaded to a server.

Your next claim starts at receiving.

Load the sample record, tap a photo, drop a pin. You'll see the dossier assemble itself in under a minute.

Try the live demo